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Charlar
Place Social Event Information
And Contract
Charlar Place, Inc. offers
exclusive use of our non-smoking facility and spacious parking lot for
our customer’s event.
All events include: use of an outside
terrace and a beautiful garden side yard with a waterfall overlooking a
pond (great for photos and ceremonies), onsite event coordinator, room
set-up, tables, chairs, dance floor, coatroom, ficus
trees and an in-house caterer.
Clean up is included in
hall rental fee, unless otherwise noted.
A fee may be charged for
extensive cleaning and trash removal at the discretion of the Charlar Place.
Charges will also be
assessed for any damage to Charlar
Place property, but not limited to carpeting
and walls.
Weekdays
- $50.00/hour
Friday - $400.00
Saturday
- $600.00
Sunday - $75.00/hour
Ceremonies
- $300
Services offered by Charlar Place
include but are not limited to:
• Hall Fee • Silver
• Catering • Linens for Tables and Chairs
• Beverages • Bar Services
• Decorating, • Bridal Room
• Glassware • Accessories
• Invitations • Disc Jockey
• Florist • Cakes and Cupcakes
• Rentals (from
Tables to Tents) •Cupcake
Stand
• Chair Covers
& Ties •
And Much More!
Hall
fee may be waived for non-profit organization and Fundraising events
(some rules apply and is upon Charlar Places’ discretion.)
THIS AGREEMENT, made this______
day of____________,20___ by and between the
Charlar Place, Inc., a Michigan
corporation, hereinafter designated “Charlar Place”, and
______________________________ hereinafter designated “Client”.
(1)
Charlar Place hereby will provide the facility and agreed upon services
unto the client, the facility for the following period (the event): On
the _____________ day of ___________, 20____ from _______o’clock a.m. /
p.m. The agreed upon services are attached as the Catering Order Sheet
and the Event Sheet. All events must end by 12:00 a.m. and the facility
must be vacated by 2:00 a.m.
(2)
Payments
(a) The client shall pay a
Non-Refundable Deposit (deposit) in advance in order to secure the date
requested. The Deposit is the amount of the room fee and due upon signing
of this agreement.
(b) Fifty percent (50%) of the
estimated balance is due ninety (90) days prior to the event. The
remaining balance is due thirty (30) days prior to the event. A
guaranteed count and any additional charges are due ten (10) days prior
to the event. Payments are due on these exact dates. Failure to make
these payments will terminate this agreement and no refund will be given
unless there is a prior written consent by Charlar Place. Appointments can be
made to meet with the event coordinator on the same date a payment is due
to review the event details. Additional charges incurred on the date of
the event must be paid in full at the conclusion of the event with
credit card or cash. A monthly service charge of 18% will be added to any
unpaid balance. The client agrees to pay all costs of collection such as:
reasonable attorney fees, investigations, damages, court costs, interest
and service charges.
(c) Visa, MasterCard and
Discover are accepted. Credit card charge transactions will not be
reversed, unless the agreed upon services are not provided.
(3)
Cancellation/Termination- Changing
the event date is considered a cancellation.
(a) If the reservation is
cancelled, for any reason the deposit may only be transferred to an
alternative date within the same calendar year and comparable event size.
Should it be necessary to cancel the event, written notice from the
person who signs this agreement must be personally delivered or mailed by
registered mail to the management of Charlar Place. If cancellation is received less than sixty (60)
days prior to the event, a cancellation fee of $500.00 will be assessed.
If the cancellation is received less than thirty (30) days prior to the
event, there will be no refunds.
(b) Charlar Place has the right
to terminate this agreement and to require the Client and guests to
vacate the premises in certain events such as (but not limited to):
Violation of any Federal, State, or local laws or regulations; damage to
the premises or to personal property, including personal property of
Client or guest; personal injury; instances where guests become unruly
and/or there is significant threat of damage or injury to persons or
property. If any of the above occurs, no refunds will be given. Client
waves any and all claims for damages against Charlar Place. Charlar Place’s cancellation or
rescission of the agreement shall not relieve the Client of any
liabilities or obligations hereunder which shall have occurred prior to
the effective date and time of cancellation or rescission. Charlar Place
reserves the right to refuse future uses of its facility and services to
those who violate this agreement.
(c) This agreement may be
canceled by either party, without penalty, or liability, in the events of
Acts Of God, government regulations, disaster, strikes, labor strife,
civil disorder, construction activities, fire, flood, earthquake or other
emergency or event making it inadvisable, illegal or impossible to
provide the facility or to hold the event upon written notice to the
other party specifying such cause.
(4)
Food & Food Counts
An appropriate guest count is
required at the time the event is booked. This count cannot be lowered
after the event is booked and deposit is received. A guaranteed count
is required ten (10) days prior to the event date. Due to Health
Department regulations, food not consumed during event hours cannot leave
the premises unless otherwise signed waiver and approved by management.
Standard table service for food supplied by Charlar Place includes: China Salad
Plate, China Dinner Plate and Silverware, Coffee Station or Punch,
Lemonade and Iced Tea along with rolls and butter. Charlar Place does not provide cakes;
therefore, cake plates, napkins, and forks are available for purchase, if
the client does not bring their own. A cake cutting service is available
for $75.00 which will include plates and forks. In addition, cakes
supplies that come up lost are not the Charlar Place’s responsibility. All
food and beverages are subject to 6% Michigan Sales Tax and an 18%
gratuity service charge. Due to changes in the food and beverage markets,
minor price increases (or decreases) may occur prior to your event date
and your invoice will reflect these changes.
(5) Non-Alcoholic Beverages
All complete meals include
coffee station. Non-Alcoholic Bar is required for all events booked
without alcoholic beverages being served. The fee for a non-alcoholic bar
is $3.50 per person this includes: assorted sodas, punch or lemonade,
& iced tea. You must have one (1) bartender for every 125 guests.
(7)
Alcoholic Beverages
All liquor, beer, and wine for
the event must be purchased from the Charlar Place and served by our
staff. We will not serve alcoholic beverages to any persons under the age
of 21 and if the age of a guest is in question, proper identification is
required. Guests cannot bring in or remove any foods (i.e. jello shots) or beverages containing alcohol from the
hall. Beverages may be
consumed inside the facility or on the patio. Violation of any of the
rules regarding alcohol consumption will result in the guest being asked
to leave the premises, A fine of $300.00 given to the signer of this
contract and Further violations
may result in the bar being closed (at the discretion of the manager).
The last bar call will be made no later than 12:00 midnight.
(8)
Outside Catering
Outside Catering permitted at
the discretion of the Charlar
Place. If Charlar Place agrees to permit
outside catering for your event, you will be charged a kitchen usage fee
of $150.00 and a cleaning fee of $100.00. Clean up fee is for the
cleaning of floors, windows, and bathrooms. We do not disregard the trash
from your event and we ask that you remove the trash and your personal
belonging when you leave.
(9)
Conduct
The client agrees to conduct its
activities upon the premises so as not to endanger any person lawfully
thereon and to indemnify and to save harmless Charlar Place against any and all
claims for injury to persons or property, including claims of employees
of the Client or any contractor, subcontractor, or their agents, members
and guests, or invitees.
(10)
Capacity and Safety
The client shall not admit to said
premises a larger number of persons than can safely and freely move about
in said area and the decision of Charlar Place in this respect shall
be final.( Currently 250 persons.) No portion of
the sidewalks, entries, passages, vestibules, or stairways, or access to
public utilities of said property shall be obstructed by the Client or
used for any purpose other than for ingress to and egress from the
described premises. The doors, stairways, or openings that reflect or
admit light into the building, and radiators and house lighting
attachments shall not be covered or obstructed by the Client, its agents,
or employees for any purpose other than that for which they were
constructed. Client shall not, without written consent of Charlar Place,
put up or operate any engine or motor inside the premises or use oils,
bottled gas, kerosene, naphtha, gasoline, or any such flammable material
for either mechanical or other purposes.
(11)
Decorations
The client shall not deface,
injure, or mar said premises- including by the use of nails. Hooks,
tacks, screws, staples, any kind of tape, etc. in any part of the
building, and will not make any alterations of any kind therein. The use
of rice, birdseed, glitter, potpourri, real flower pedals. Or confetti is
not permitted inside the facility. Masking tape may be used only to
fasten decorations, BUT MUST BE COMPLETELY REMOVED.
(12)
The use of bubbles is permitted outdoors only. Only ordinary soap bubbles
are permitted.
(13)
Any amplified or loud music must be indoors only.
(14)
THIS IS A SMOKE-FREE FACILITY. An additional fee of $200.00 will be
charged for failure to observe the smoke- free facility.
(15)
Charlar Place is not responsible for valuables left in cars.
(16)
No provisions of this agreement shall be waived or altered except by
writing endorsed hereon or attached hereto and signed by Charlar Place
or it’s agents and by the Client or its agents.
This agreement shall bind all persons working under the parties hereto in
whatsoever capacity (such as caterers, subcontractors, etc.) as fully as
if they were in every instance herein named. The invalidity of any
particular clause, provision, or covenant here shall be and remain valid
in all respects as fully as the law will permit.
This
agreement shall not be assignable without the prior written consent of Charlar Place.
I
have read and understood this agreement and agree to its terms.
______________________________ __________________________________ Payment
Type
Deposit Amount
______________________________ _______________________
Date
Date of Event
______________________________ _________________________________
Client
Signature
Charlar Place
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